Privacy Policy

1. Introduction

Sonar Systems (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, how we store it, and your available choices when using the Sonar Discord bot and related services (“Service”).

By using the Service, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

To provide and maintain the Service, Sonar Systems may collect and process the following information:

Automatically Collected Information

• Discord User IDs
• Discord Server (Guild) IDs
• Channel IDs
• Role IDs
• Message IDs when required for bot functionality
• Command and interaction data
• Button and modal interactions
• Server configuration settings
• Moderation records created through the bot
• Audit information required for administrative features
• Error logs and diagnostic information

Information You Provide

Depending on the features you use, you may voluntarily provide:

• Support requests
• Configuration preferences
• Forms submitted through the bot
• Moderation reasons
• Custom server settings
• Other information included in interactions with Sonar

Sonar Systems does not collect Discord passwords, payment card information, or account credentials.

3. How We Use Your Information

Information collected by Sonar may be used to:

• Provide and operate Sonar's features.
• Process commands and interactions.
• Store server configuration.
• Maintain moderation and security records.
• Improve reliability and performance.
• Detect spam, abuse, or unauthorized use.
• Troubleshoot bugs and technical issues.
• Protect the security and integrity of the Service.

We do not sell or rent your personal information.

4. Data Storage & Security

Sonar Systems uses reasonable technical and organizational measures designed to protect stored information from unauthorized access, disclosure, alteration, or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

5. Data Retention

We retain information only for as long as reasonably necessary to:

• Provide Sonar's functionality.
• Maintain server configuration.
• Preserve moderation and security records.
• Prevent abuse or unauthorized activity.
• Resolve disputes.
• Comply with applicable legal requirements.

Information that is no longer required may be deleted or anonymized where appropriate.

6. Sharing of Information

Sonar Systems does not sell or rent user information.

Information may be shared only when reasonably necessary, including:

• When required by applicable law.
• In response to valid legal requests.
• To protect the rights, security, or property of Sonar Systems or its users.
• With trusted service providers that help operate Sonar, such as hosting or database providers, where necessary.

7. Third-Party Services

Sonar may rely on third-party platforms and infrastructure, including:

• Discord
• Database providers
• Cloud hosting providers
• Monitoring or analytics services, where applicable

Your use of these third-party services may also be subject to their own privacy policies and terms.

8. Your Rights

Depending on your location and applicable laws, you may have the right to:

• Request access to information associated with your Discord ID.
• Request correction of inaccurate information.
• Request deletion of applicable information.
• Object to certain forms of data processing.

Some requests may be limited or denied when information must be retained for legal, security, or operational purposes.

9. Children's Privacy

Sonar is not intended for individuals who are below the minimum age required to use Discord.

We do not knowingly collect personal information from individuals who are not permitted to use Discord under Discord's Terms of Service.

10. International Data Transfers

Information processed by Sonar may be stored or processed on servers located outside of your country.

By using the Service, you acknowledge that your information may be transferred and processed internationally.

11. Changes to This Privacy Policy

Sonar Systems may update this Privacy Policy from time to time.

When changes are made, the Effective Date will be updated accordingly. Continued use of Sonar after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact the Sonar Systems Team through our official support server or available support channels.